Staff Login

The bar along the bottom is how you move around:

• 🚲 Bikes — get bikes out to riders & take them back in (your main screen)
• 📅 Bookings — the list of who's booked
• 🗓️ Planner — a calendar view of the fleet
• ➕ Walk-In — take a brand-new booking at the desk
• ⚙️ Admin — settings (managers only)

Top-right 👤 Account is where you clock in/out (My hours), request Time off, open this guide, or sign out.

Everything updates live — if a workmate ticks a bike off, it changes on your screen too within a few seconds.

1. Morning — open 🚲 Bikes → Going out. Fetch each bike, safety-check it, tick it off.
2. Handover — when the rider collects, open their card in 📅 Bookings and tap Check Out.
3. Someone turns up without a booking? Use ➕ Walk-In.
4. Return — when bikes come back, open 🚲 Bikes → Coming in, tap Check in, then wash & put away.
5. End of day — tick the two charging checks at the bottom of Coming in.
6. Clock out — 👤 Account → My hours → Clock OUT.

Two tabs at the top: Going out and Coming in.

🧺 Going out — for each bike:

1. Fetch the bike from the store, then tap the row to mark it got (✓).
2. Tap the 🔧 spanner to record a safety check — it turns into a green ✓.
3. A 🌙 bike is an overnight hire going back out — same steps each morning.

🧽 Coming in — when a rider returns:

1. Find them under Still out and tap Check in.
2. They move to Back — to tidy. Tap 🧼 wash & lube, then 🏠 put away.
3. At the end of the day, tick 🔌 Office bikes and 📦 Container bikes are on charge.

Each card is one booking. The coloured chips tell you the state at a glance:

• ✓ All safe every bike safety-checked · ✍ Waiver signed
• 🌙 MULTI-DAY hire spans more than one day
• A greyed-out card with a diagonal ✓ CHECKED IN stamp is finished — no action needed.

To hand a bike over: tap the card → Check Out — rider collecting.
When it comes back: tap the card → Check In — bikes returning.

Use the Today / Tomorrow / Next 7 buttons and the arrows to change the day. Sort by lets you order by time or status.

Tap a bike's chip to safety-check it right from here. Tap a customer name/ref to open the full detail (penalties, notes, waiver, damage).

1. Pick the dates & times (or a "starts now" half/full-day preset).
2. Browse bikes by category tab, tap to pick size & quantity, build a basket.
3. Add any extras (helmets, waivers, etc.).
4. Enter the customer's name, email, phone.
5. Review, get the waiver signed, take payment (card, QR link, or on collection).

The booking then appears in Bookings like any other.

Planner is a calendar grid showing which bikes are out on which days — handy for spotting gaps.

Fleet manager lists every bike. Search or filter, then tap a bike for its stats, service tracker and full history (hires, cleans, checks, damage). Set a bike to 🔧 In workshop to pull it out of bookings (its upcoming hires auto-swap to a spare), or log a service.

Clock in when you start, Clock OUT when you finish (👤 Account → My hours). Going for a ride or a break? Tap 🚵 Break / bike ride, then Back from break when you return. Forgot to clock a past shift? Use ＋ Add a past shift manually.

Time off: pick your dates, choose a type, and submit — a manager approves it.

• Purple "You're not clocked in" bar? Tap Clock in if you're on shift, or Just browsing to dismiss.
• A card shows ⚠ BRM not synced? The booking saved fine here but didn't reach the old system — just tap the badge to retry. Nothing is lost.
• "Connection error"? Check your wifi and pull down to refresh.
• Something looks out of date? Tap ↻ Refresh (on the Bikes screen) or reload the page.
• Wrong bike went out / needs a mechanic? Fleet manager → the bike → In workshop, or swap it from the booking's detail.

Still stuck? Ask Jeek or Murray.